Record Payments

The Payments screen tracks payments for your clients. Use this screen to enter payments received against your clients' invoices or to review a client's payment history.

By default, the screen displays the Unpaid list, identifying all invoices with balances due, sorted by Invoice Date with the most current listed first, but you can review Paid invoices or specify a date range to view payment history or adjust a previously-entered payment.

To record, review, or adjust a payment:

1.  Select Payments from the Billing menu to open the Payments screen.

By default, the Payments screen displays a list of Unpaid invoices sorted by Invoice Date with the most current listed first.

Columns identify the Client Name for the invoice, the Invoice number and Date, the Amount of the invoice, the amount of any Payment To Date, and the Balance due on the invoice. The Uploaded column indicates whether the invoice has been uploaded to the system.

2.  (Optional) Specify filtering options to change the list of invoices displayed and click Select to change the list.

You can

o       Select the Paid Invoices option in the Show field to review the Paid list, displaying a history of all payments received for your clients, organized by invoice.

o       Enter the name of a client in the Client Name field to review invoices only for a specific client.

o       Enter a date range in the From and To fields to review only invoices created during that date range.

3.  Click a listed invoice to open the Payments dialog, displaying a detailed payment history for that specific invoice.

The Payments dialog indicates the client name, invoice number, and invoice amount.

o       For unpaid invoices, the dialog displays the balance due on the invoice and provides fields in which to enter a payment.

o       For paid invoices, the dialog displays the amount paid, a reference number for the payment, and the date paid, as well as any unapplied amount and balance due.

4.  Enter or edit the check or reference number in the Reference field, enter or adjust the amount paid in the Amount field, and, if necessary, change the date in the Date field.

5.  Click OK to update the balances due.

The Payments dialog closes and you are returned to the Payments list. The Payment to Date column reflects any payment you entered.